How to change signature Outlook

Are you tired of using the same old boring email signature in Outlook? Do you want to add some personality to your emails by changing your signature? In this blog post, we will discuss how to change your email signature in Outlook, both in the web and desktop versions.

Whether you are using Outlook on the web or the desktop version, the process is simple and only takes a few minutes. So why not add some flair to your emails by changing your signature today?

Microsoft Official Email Signature Support Link

how to change signature outlook microsoft 365
how to change signature outlook microsoft 365

Web browser – How to change signature Outlook

First, let’s talk about how to change your email signature in Outlook on the web. Here’s what you need to do:

  1. Go to the Outlook website (outlook.com) and log in to your account.
  2. Click on the gear icon in the top right corner of the screen to open the settings menu.
  3. Click on the “View all Outlook settings” option.
  4. In the left-hand menu, click on the “Mail” option.
  5. In the “Compose and reply” section, click on the “Signature” option.
  6. In the “Email signature” box, type or paste your new email signature. You can use the formatting options to add bold, italic, or underline to your signature, and you can even add images or links.
  7. When you are happy with your signature, click on the “Save” button to save your changes.

That’s it! Your email signature in Outlook on the web has now been changed to the new signature that you entered. Keep in mind that this change will only affect the emails that you send from Outlook on the web, so if you use Outlook on the desktop or a mobile device, you will need to change your signature in those versions as well.

Mobile – How to change signature Outlook

To change your email signature on the mobile version of Outlook, follow these steps:

  1. Open the Outlook app on your mobile device and log in to your account.
  2. Tap on the three horizontal lines in the upper left corner to open the menu.
  3. Tap on “Settings” and then tap on “Email signature”.
  4. Tap on the “Edit” button to edit your signature.
  5. Type in the signature you want to use and use the formatting options to make it look the way you want.
  6. Tap on the “Done” button to save your changes.

Desktop – How to change signature Outlook

Now let’s talk about how to change your email signature in the desktop version of Outlook. Here’s what you need to do:

  1. Open the desktop version of Outlook and go to the “File” menu.
  2. Click on the “Options” option to open the Outlook Options window.
  3. In the left-hand menu, click on the “Mail” option.
  4. In the “Compose messages” section, click on the “Signatures” button to open the Signatures and Stationery window.
  5. In the “Choose default signature” section, select the email account for which you want to change your signature.
  6. In the “Edit signature” section, type or paste your new email signature into the “Signature” box. You can use the formatting options to add bold, italic, or underline to your signature, and you can even add images or links.
  7. When you are happy with your signature, click on the “OK” button to save your changes.

That’s it! Your email signature in the desktop version of Outlook has now been changed to the new signature that you entered. Keep in mind that this change will only affect the emails that you send from the desktop version of Outlook, so if you use Outlook on the web or a mobile device, you will need to change your signature in those versions as well.

how to change signature outlook microsoft 365
how to change signature outlook microsoft 365

Microsoft 365 – How to change signature Outlook

To change your email signature in Microsoft 365 (formerly known as Office 365), follow these steps:

  1. Log in to your Microsoft 365 account and go to the “Outlook” section.
  2. Click on the gear icon in the upper right corner and select “View all Outlook settings” from the menu.
  3. In the “Mail” section, click on “Compose and reply”
  4. Scroll down to the “Email signature” section and click on the “Edit signature” button.
  5. Type in the signature you want to use, and use the formatting options to make it look the way you want.
  6. Click on the “Save” button to save your changes.

Alternatively, you can also change your email signature on the desktop version of Microsoft 365 by following these steps:

  1. Open Microsoft 365 on your desktop and log in to your account.
  2. Click on “File” in the top menu and then click on “Options”.
  3. In the “Mail” section, click on “Signatures”.
  4. Click on the “New” button to create a new signature.
  5. Type in the signature you want to use and use the formatting options to make it look the way you want.
  6. Click on the “OK” button to save your changes.

With these simple steps, you can easily change your email signature in Microsoft 365 and add a personal touch to every email you send.

Conclusion – How to change signature Outlook

In conclusion, changing your email signature in Outlook is a simple and quick process that can add some personality to your emails. Whether you are using Outlook on the web, mobile or the desktop version, the process is the same and only takes a few minutes. So why not add some flair to your emails by changing your signature today?

You can add a personal touch to every email you send and make a great impression on your recipients. So go ahead and try it out, and see how easy it is to take your email game to the next level!

How to change signature Outlook – How to change signature Outlook – How to change signature Outlook

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